Sigma Delta Pi and COVID-19: Virtual Initiations and Options for the Remote Collection of Student Membership Dues

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Sigma Delta Pi Chapter Advisers,

Please find the following information to assist with membership dues payments this spring and until further notice:

First, Sigma Delta Pi can send membership materials to your home or university address.  Under the shipping section on the order form, simply indicate your preference.

Generally, Sigma Delta Pi does not accept payment from individual students as it will overburden the national office, and because we rely on chapter advisers to confirm membership qualifications at the chapter level. However, some chapters are facing challenges with the collection of membership dues from students who are no longer on campus.  Some options:

OPTION 1

If willing, the chapter adviser can create a Venmo or Paypal account.  Students appear to be very comfortable with this technology and can send the adviser membership payment ($25) directly.  After payments are made the adviser can then place a Sigma Delta Pi order (that will need to include $10 or $35 for shipping) on our website.  Click HERE for ORDER FORM.

OPTION 2

If you are unable to create an account, Sigma Delta Pi will accept Venmo payments from students directly.  If you choose to take advantage of this, please do the following:

  1. Email  sdpnational@gmail.com to let us know you plan to have students send us payment directly.  Include a complete list of students’ full names and emails. Without this information, we cannot accept payments directly from students.
  2. Copy sdpnational@gmail.com on the instruction email sent to your students so we know to expect payments.
  3. Include in the email to students a deadline for payment and the payment amount for new membership ($25)
  4. The Venmo account the student should use is: @SDPNational.  The name associated with the account is “SDP National”.
    The following logo is associated with the account:
    Venmo Logo
  5. Instruct students to include their nameemail address and university when making payments.  Sigma Delta Pi must know the names of those submitting payments and chapter affiliation.
  6. Once payments from all the candidates have been received OR the deadline has been reached, Sigma Delta Pi will email the adviser with instructions for completing the order.
  7. Please keep in mind that shipping and handling charges ($10 or $35 for express) must be paid.  This payment can be made by the adviser using Venmo (please include your name, university, email and the address you wish us to ship to) or our online ORDER FORM (enter “0” for memberships and select desired shipping option.
  8. As Sigma Delta Pi begins an untested method of payment, your patience will be appreciated.

It has been true through our 100-year history, the strength of our organization lies with the dedication of our chapter advisers and members.  We are grateful that many of you have reached out with questions, concerns and creative suggestions. Please continue that communication with us.

Sigma Delta Pi and COVID-19: More Updates and Tips

In response to additional questions about Sigma Delta Pi’s COVID-19 preparations:

  • There will be no disruptions with service from our national office.  Orders may continue to be placed at any time.
  • Ordered materials may be shipped to a chapter adviser’s home address.
  • Click HERE for guidelines for conducting remote initiation ceremonies.
  • Click HERE for the 2019-2020 Annual Report Form access
  • Entre Nosotros submissions accepted through May 15, 2020. Click HERE for guidelines for submissions. Click HERE to upload a submission.
  • Previous e-mail guidelines re COVID-19 and related preparations included below.

Sigma Delta Pi and COVID-19: Tips for Remote Initiations

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With more colleges/universities transitioning to e-learning due to COVID-19, your chapter of Sigma Delta Pi will likely need to plan for remote induction of new members this spring.

Some suggestions to prepare:

Prior to the remote ceremony

  • Order and prepare ceremony materials to include membership packets (pins and certificates) and appropriate ceremony table items for display; a small desk/table in an office will suffice for this purpose.
  • Schedule the virtual ceremony in a space that has internet access and an operable webcam.
  • Work with your institution’s IT department to determine best software for video conferencing with multiple users: Skype, Zoom, Google Hangouts, etc. Once determined, do a test run with the software prior to your ceremony.
  • Confirm that your student candidates for membership have access to the selected software and are familiar with its use.  Provide them with details related to the scheduled ceremony such as access instructions.
  • Display a Sigma Delta Pi poster or banner behind you during the video ceremony to reinforce the nature of the event.
  • Due to the special nature of the video ceremony, you may wish to use the “formula abreviada” of the Ritual (click here for access); to access the ritual, use the password: 1919. Be sure to review the Ritual prior to executing the remote ceremony and make small adjustments as necessary since many of the F2F practices cannot be managed remotely: e.g., sitting in a semi-circle, retrieving membership items, signing the registry.
  • Prepare the membership certificates per the instructions included in the mailing.

During the ceremony

  • As done with the F2F ceremonies, play some appropriate Hispanic music in the background (e.g., classical guitarist Andrés Segovia)
  • When reading the name of each initiate, hold up their printed certificate in front of the webcam along with a membership pin.

After the ceremony

  • Plan to either mail the membership certificates and pins to the students, or arrange for their retrieval when your institution resumes F2F classes. In many cases, mailing might be the only reasonable option.
  • Work with your marketing/public relations department to announce as appropriate the video induction of your new members.
  • For those video-inducted members who will eventually return to campus, arrange an appropriate reception in the department to recognize their Sigma Delta Pi membership.

Remind all students who are inducted remotely, and all involved with this important recognition, that despite the unique modality of the initiation, their membership is no less meaningful than those initiated before them. All Sigma Delta Pi members satisfy the same high national criteria, and being confirmed for membership is an honor that ALL current members of the Society share equally as well as share the same available benefits afforded to ALL Sigma Delta Pi members:  https://sigmadeltapi.org/about/member-benefits/.

Finally, thanks to all of you, our chapter advisers, for your hard work to ensure all qualifying members of Sigma Delta Pi are recognized this spring and despite the hurdles that face us all during this challenging time.

If you have any additional ideas regarding remote induction ceremonies, please feel free to share as we continue to try to provide the best guidance to our chapters and their related activities.

Spanías Didagéi Proágomen,

Mark

Sigma Delta Pi and COVID-19: Important Updates

Estimados Consejeros Capitulares:

In response to COVID-19 and related challenges, Sigma Delta Pi announces the following:

  • Induction of new members this spring term and until further notice may be done remotely with video: Zoom, Skype, Google Hangouts, etc.
  • Sigma Delta Pi’s national office will remain open and will receive and process orders 7 days per week, as is customary.
  • The 73rd Kentucky Foreign Language Conference (April 16-18) has been cancelled, which means that Sigma Delta Pi’s 18th annual Informative Session and 3rd Annual Graduate Research Symposium are also cancelled.
  • The inaugural “Día de Sigma Delta Pi”/”Sigma Delta Pi Day” will still be celebrated on May 1, 2020.
  • Sigma Delta Pi’s Student Best Practices Session and History Panels at the 102nd Annual Conference of the AATSP in Puerto Rico in July are still tentatively scheduled.
  • All other Sigma Delta Pi program and award nomination deadlines (see https://sigmadeltapi.org/blog/awards/) remain in effect.

If you have any questions, please do not hesitate to ask.  As we collectively prepare for the Coronavirus, we wish all our members and soon-to-be members a healthy, safe and productive stretch ahead.

Saludos cordiales,

Mark

Sigma Delta Pi: SAVE THIS MESSAGE. Centennial Celebration and Important Chapter Planning Info for Spring 2020 term

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Sigma Delta Pi’s Ongoing Centennial Celebration Through July 2020

Stay tuned for more centennial programming… Visit and bookmark: www.sigmadeltapi.org

Chapter Important Planning Information for Spring 2020 Term!  PLEASE SAVE THE FOLLOWING FOR FUTURE REFERENCE (click on highlighted links for related information)

Contact information for Sigma Delta Pi Vice-Presidents for your respective regions:

Northeast (CT, DC, DE, MA, MD, ME, NH, NJ, NY, PA, RI, VT)
Marie-Lise Gazarian, St. John’s University, gazariam@stjohns.edu

Southeast (AL, FL, GA, KY, MS, NC, SC, TN, VA, WV)
Maria Rippon, Furman University, maria.rippon@furman.edu

Midwest (IA, IL, IN, MI, MN, ND, NE, OH, SD, WI)
Heidy Cuervo Carruthers, Southern Illinois University Edwardsville, hcarrut@siue.edu

Southwest (AR, CO, KS, LA, MO, NM, OK, TX)
Comfort Pratt, Texas Tech University, c.pratt@ttu.edu

West (AK, AZ, CA, HI, ID, MT, NV, OR, UT, WA, WY)
Isabel Asensio, Weber State University, isabelasensio@weber.edu

When planning for your chapter’s centennial activities and induction ceremonies for the spring term, please note:

  1. Chapter Handbook (3rd Ed.): For procedures, ideas regarding chapter activities, etc, all chapters advisers and student officers are encouraged to review. Chapter-initiated regional projects should be coordinated closely with neighboring active chapters to ensure there are no conflicts of interest with other chapters’ activities.  And NO chapter projects may be executed at the national level without authorization of Sigma Delta Pi’s national office.
  2. New Advisers: Click here if you are planning your first induction ceremony.
  3. No initiation of new members in past 3 years? Then please complete the Chapter Reactivation Petition to resume chapter activities and before planning future initiation ceremonies.
  4. Ordering membership materials: All chapters MUST pay national dues for new initiates, both active and honorary, BEFORE your ceremony.  Orders are now ONLY accepted online at https://sigmadeltapi.org/chapter-resources/order-forms-for-initiation-materials/PLEASE DISCARD PREVIOUS PAPER/ELECTRONIC ORDER FORMS ON FILE AS THEY ARE NO LONGER VALID.
  5. Membership criteria are listed in the national by-lawsplease ensure that your local criteria matches the national, including your chapter website information.
  6.  Initiation ritual (both 2007 and 1974 versions): password is the year of the founding of Sigma Delta Pi.
  7.  Orden de Don Quijote and Orden de José Martí: Procedures for nominating distinguished guest lecturers for either of the Orders along with details for other national awards found at https://sigmadeltapi.org/blog/awards/
  8.  Official ceremony paraphernalia (registry, table candle holders, altar runner), apparel and honor cords may be purchased at www.honorgrads.com
  9. Click here to purchase the official Sigma Delta Pi banner to display behind the ceremony table and/or during any chapter-sponsored event
  10. Click here to purchase the Sigma Delta Pi medallion; purchase by chapters only, not individual members, due to limited quantities.
  11. Chapter starter kit that contains many of the items necessary for your initiation ceremonies: https://honorgrads.com/products.php?product=Chapter-Starter-Kit
  12. Click here to purchase Sigma Delta Pi’s padfolio, bistro mug and graduation medallion.
  13. Lists of new members are to be included with your chapter’s annual report in the late spring 2020.
  14. Candidates who miss your induction ceremony may be initiated in a subsequent, condensed ceremony using the abbreviated ritual found at #6 above (many advisers conduct such ceremonies in their offices).
  15. Sigma Delta Pi’s national policy manual should be reviewed.  Please note the following policy found on page 7 under “Chapter Limitations”:


    “All national projects are to be initiated and executed by the national office.”

    And the following found on page 8:

    “… chapters may not charge their members more than double the rate of national membership dues;” (no more than $50 per member with $25 per member paid to the national office)

  16. Initiation ceremonies may be held ANYTIME during the year, and there is no limit on the number of inductions a chapter may hold.  Many chapters perform two inductions each year–in the spring and fall–and some also conduct initiations during the summer.  As the national office never closes, payments for membership dues/orders for membership pins and certificates may be submitted all year long.  Please read carefully the official order form for the quickest methods to request materials.
  17. Visit often our official news blog, “Like” our Facebook page, and follow us on Twitter and Instagram to stay informed of the Society’s latest announcements and news.

Finally, do not hesitate to contact me at delmastromp@cofc.edu with any questions.